Group Incentive Travel
Reward top performers with a trip that is planned, organized, and managed from the first invite to the return flight.
Group incentive travel
Meetings & conferences
Destination planning
Hotel sourcing
Transportation
On-site support
Services
The planning work your internal team does not have time to manage
Group travel has a lot of moving parts. We help manage the pieces that usually fall on your sales, HR, marketing, or executive team — hotels, registration, transportation, communication, budgets, and on-site coordination.
Meetings & Conferences
Support leadership meetings, sales meetings, conferences, and retreats with the planning structure needed to keep everything moving.
Destination Planning
Compare destinations, properties, flight access, seasonality, budgets, and group fit before a location is selected.
Hotel Sourcing & Negotiation
Source properties, manage room blocks, negotiate concessions, and keep hotel communication organized.
Online Registration
Create a clear registration process so attendees can submit travel details, preferences, and required information in one place.
Transportation Management
Coordinate air, airport transfers, shuttles, VIP movement, and group transportation schedules.
Destinations
Destinations that fit the group and the goal
Some groups need easy flights and short transfers. Others need a once-in-a-lifetime reward trip. We help match the destination to the budget, timeline, group size, and purpose of the program.
Destination
Africa
Safari programs, lodges, and group experiences for high-impact reward travel.
Safari lodgesGame drivesCultural experiences
Destination
Asia
Cultural itineraries, city programs, resorts, and meeting-friendly destinations.
City programsResortsCultural experiences
Destination
Europe
Historic cities, coastal programs, incentive trips, and executive travel.
Historic citiesCoastal programsExecutive travel
Destination
Caribbean & Mexico
Resort programs, beach destinations, and shorter-haul incentive travel.
Beach resortsAll-inclusiveShort flights
Destination
United States
Domestic programs for teams that need easier travel and strong event options.
City programsResort destinationsEasy travel
Meetings & Conferences
Meetings and conferences we help run
From leadership meetings to large conferences, we coordinate the logistics — hotels, rooms, AV, food and beverage, transportation, and on-site support — so the agenda and the attendees stay the focus.
Event Planning
Planning support for conferences, sales meetings, leadership retreats, and incentive events.
Meeting Logistics
Help coordinating agendas, breakouts, food and beverage, AV, room setup, and production needs.
Hotel Coordination
Room blocks, meeting space, concessions, and hotel communication managed in one place.
Transportation
Air, shuttles, airport transfers, and VIP ground movement coordinated around the program schedule.
Attendee Communication
Clear registration and travel communication so attendees know what to do and when.
On-Site Support
Support on the ground when schedules shift, vendors need direction, or attendees need help.
Why us
Why companies bring in a planning partner
When a company trip involves dozens or hundreds of people, the details can overwhelm an internal team quickly. Pulse helps manage the planning, vendors, communication, travel movement, and on-site needs so the company can stay focused on its people and goals.
Fewer loose ends
The dozens of small tasks that usually pile up on an internal team get handled.
Better hotel and vendor coordination
One point of contact managing properties, room blocks, and vendor communication.
Clearer attendee communication
Attendees know what to do and when, from the first invite to the trip itself.
Cleaner budgets and timelines
Budgets tracked against a plan, with timelines that keep the program on schedule.
On-site support when plans change
Someone on the ground to adjust schedules, direct vendors, and help attendees.
A better experience for the people traveling
The group gets a trip that runs smoothly without seeing the work behind it.
Planning a trip, meeting, or incentive program?
Tell us about the group and the goal, and we'll help you figure out the next step.
Start planning
Tell us what you're planning
Share a few details about your group, timing, destination ideas, and goals. A planner will follow up to talk through the best next step.
Call us
(317) 598-1995
Indianapolis area
Fishers, Indiana
East Coast
Towson, Maryland